MYOB Advanced 2021.2 Release

• Financials
  • In previous versions of MYOB Advanced, all companies within one tenant had the same base currency. If system administrators wanted to implement a related company that has a base currency that is different from the base currency of the parent company, they had to implement the related company in a separate tenant. As a result, because implementation spanned multiple tenants, it was difficult to maintain a shared list of items, there was no single place to manage approvals, and it was impossible to have joint projects that involved the employees of multiple companies.
  • In MYOB Advanced 2021.2, in one tenant, users can implement multiple companies with different base currencies. The printing of consolidated customer statements has been reworked to support the changes introduced by the Multiple Base Currencies feature.
• Distribution
  • The support of the Multiple Base Currencies feature in inventory, purchase orders, and sales orders functionality has been delivered. The user can now implement multiple companies with different base currencies within one tenant and process these documents in different base currencies.
• Expense Receipts and Claims

Businesses that have international subsidiaries and operations will benefit from being able to manage their international customers and suppliers by creating multiple related companies in the same tenant.

Multiple-based currency helps customers to increase their volume of international companies supporting the growth of their businesses.

Reporting information across multiple tenants has now reduced where all the information can be reported from within a single tenant.

For example, as the CFO, you can now choose to view the real-time information for company New Zealand or Australia or a consolidated view on a single dashboard.

• Customisable number of staff on calendar boards
  • A user can now specify the number of staff members to be shown on calendar board forms—that is, the Calendar Board (FS300300), Staff Calendar Board (FS300400), and Room Calendar Board (FS300700) form. This new functionality is convenient for managers who need to see the working calendars of all staff members on one calendar board form.
• Quick creation of service documents
  • The 2021.2 release introduces the ability to quickly create service documents (service orders and appointments) from the Opportunities (CR304000) and Projects (PM301000) forms.
• Tracking profitability of items in service orders
  • Users can track the profitability and costs of items (stock items, non-stock items, services, and labour) at the service order level—that is, of the items included in a service order.
• New service contract billing types
  • Two new service contract billing types are available in the system. With either of those new billing types, a billing document is generated for a service contract at the beginning of each contract period and contains the fixed price that has been agreed upon. If any additional services or inventory items have been used on the appointment during the contract period, then depending on the specified billing type, they will not be billed or will be billed separately.

Enhanced workflows that enable managers to gain a holistic view, improving efficiency with scheduling appointments, creating service documents with different billing types along with the tracking and profitability and cost of items which includes stock, non-stock services and labour which are tracked at the service order level.

For example, items included in the service order enable a manager to view which areas are least profitable. This workflow will help managers gain a view of all employees and the current scheduled capacity and enabling better utilisation of their time.

Companies that have teams of people working on a single job can specify the number of staff as opposed to a single pick mission on one job.

• Order Management Improvements
• Customer refunds in sales orders and sales order invoices
  • The 2021.2 release provides the ability to create customer refunds directly on the Sales Orders (SO301000) and Invoices (SO303000) forms. Also, a user can now add or link existing customer refunds to sales orders with the RMA Order and Credit Memo automation behaviour and to credit memos.
• Drop shipment for projects
  • This release gives the users the ability to create purchase orders for goods and materials that should be delivered directly to the project site, the Project Drop-Ship type has been added to the Purchase Orders (PO301000) form.
• Item substitution, up-sell and cross-sell
  • The new Related Items feature has been added to facilitate cross-sales, up-sales, and item substitutions for stock and non-stock items, which can increase sales while improving the customer experience.
• Paperless picking
  • Warehouse managers now have the ability to prioritise picklists and determine who will pick those items through a managed queue. The paperless picking feature allows pick, pack, and ship to operate in paperless mode and the number of paper warehouses used for picklists is now reduced significantly with automation capabilities.
  • Paperless picking will help small to medium companies that are looking to streamline their operations, minimize the number of manual processes, enabling efficiencies within their business.

• Data sorting in the data table widget
• New CRM task subscriber on the business event form
• New toolbar
• DAC schema browser in Generic Inquiries and Reports

The new Production Schedule Board now delivers a graphical scheduling screen for manufacturers. Prior to this, production planners only had the use of rough-cut planning screens to manage their production scheduling. This was effectively just a list of production orders in the data grid view and didn't provide users with an easy way to consume and plan their production runs effectively.

This development delivers a highly visual and interactive planning tool for production planners to schedule, reschedule and firm up production plans. There's also a range of visual indicators to help them make quicker data-driven decisions regarding any events that may affect planning production times.

MYOB Advanced Manufacturing Edition Version 2021.2 gives users the ability to prevent a production order from being rescheduled if strict production dates are important for a production order (for example, due to commitment with a customer). A production manager can now firm the order—that is, fix the production dates. When the production manager runs finite scheduling of production orders, the system does not reschedule the firmed production orders.

MYOB Advanced Manufacturing Edition Version 2021.2 introduces a new visual tool designed to benefit organisations that use advanced planning and scheduling in the system and process many production orders with complex routing. This visual tool provides the ability to visualise whether and where existing production orders can be rescheduled to accommodate order escalations or emergencies on the shop floor.

Displays production orders in a Gantt chart view and work centre capacity in a histogram view.
The ability to re-schedule, firm the schedule, or undo a firmed production order.
Visual indicators denoting insufficient stock and outside processing.
Filters to narrow display, including a quick filter to see only late orders.

In previous versions of MYOB Advanced Manufacturing Edition, for a lot- or serial-tracked item being manufactured, a production manager was able to assign the lot or serial number to the item only when the item was moved to stock from a work centre. This was inconvenient for organisations that need to prepare labels and other paperwork prior to moving produced items to stock based on their production processes, as well as for organisations that need to trace the specific subassemblies and materials that make up the final product.

Version 2021.2 introduces the ability to specify a lot or serial number for a produced item on creation of a production order. Additionally, for organisations that need granular traceability, a production manager can set up the system so that it requires the lot or serial number of the produced item to be assigned to lot- or serial-tracked materials when the materials are being issued or when the produced item is being moved to stock.

The functionality of supplier shipments has been enhanced to make the creation of supplier shipments more convenient for users. The objective of this initiative was to tighten up the workflow for managing subcontract arrangements. Production managers can now create purchase orders with expenses and create vendor shipments for outside processing services directly from within production orders. In addition to these changes, there's enhanced validation on closing production levels. when a production manager closes an order, the system performs a check to make sure that all production transactions and documents related to that order, now including shipments, have been released and completed and in the event that they are not, prevents the order from being closed.

A new report, Production Order Labour Efficiency (AM653000), has been added. By using the report, production managers can analyse the labour efficiency of the employees involved in production. By default, the corresponding report form (shown in the following screenshot) can be accessed from the Reports category of the Production Management workspace. On the report form, a user can specify the needed parameters and then run the report.